PUBLIC RECORDS

 
Public Records Requests
Contact Person
                               Address
Phone Number
            Fax
Records Access Officer
Talia K. Gee, Esq.
First Associate City Solicitor 
36 Court St, Spfld, MA 01103
413-787-6085
413-787-6173
Public Records Coordinator
Justin P. Morin
36 Court St, Rm 210, Spfld, MA 01103
jmorin@springfieldcityhall.com
413-787-6085
413-787-6173
Walk in Requests 
 
Room 210
   
Public Records Analyst
Marta Tirado

36 Court St, Rm 305, Spfld, MA 01103

mtirado@springfieldcityhall.com

413-787-6140 413-787-6528
Paralegal
Camila Brown

36 Court Street, Rm 305, Spfld MA 01103

cbrown@springfieldcityhall.com

413-787-6166 413-787-6528
To Submit By Email 
 

36 Court St, Rm 210, Spfld, MA 01103

publicrecords@springfieldcityhall.com

413-787-6085 413-787-6173

 

► Click HERE to submit a Public Records Request using the GovQA Portal

The Massachusetts Public Records Law is found at M.G.L.c. 66, section 10. The Public Records Law defines  a public record as a record made or recieved by a governmental entity. Upon written request, a public record must be given to requestors within a specified time period unless a statutory exemption applies. There are several statutory exemptions that require certain public records be confidential and not given upon request. Below is information regarding the ways to make a public records request to the City of Springfield.

 

To Make a Public Records Request Via Regular Mail:

Please be sure to include your name and contact information, such as mailing address, phone number and/or email address.

Requests can be mailed to the Public Records Division at:

City of Springfield
Public Records Division
Room 210
36 Court Street
Springfield, MA 01103         

In an effort to minimize the waiting period, the City has made many frequently requested documents and available records available online for download or printing, free of charge. While not all records have been made available online at this time, the City is continually working to provide as many records as possible through the City’s website. Please see below for a list of links to frequently requested documents and available records.

Per state regulations, records will be sent in an electronic format unless the record is not available in electronic form or the requestor does not have the ability to receive or access the records in a usable electronic form. 

 

If you have questions about the Public Records Law, details may be found on the Secretary of the Commonwealth’s website. The Secretary of the Commonwealth and their appointed Supervisor of Public Records oversees the Public Records Law for the Commonwealth as well as the appeals process should you be aggrieved by the City’s responses to your requests.

Board of Health Orders

Citywide Mask Mandate Policy - By order of the Department of Health and Human Services (HHS) and Board of Health, the City of Springfield will implement a citywide mask mandate policy, regardless of vaccination status, effective Monday, September 13, 2021 and will remain in effect until November 1, 2021, unless otherwise amended or rescinded. 

Budget, Expenditures and Financial Plans

City budgets, FY 2010 to present

Open Checkbook - expenditures, including payroll, FY 2012 to present

Taxpayer Monthly Statements

Additional Financial reporting -  quarterly and comprehensive annual financial and performance reporting

Procurement – current and past bids

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Public Safety

Police Arrest logs

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Vital Records

Springfield Birth, Death and Marriage certificates: order copies online

Genealogical information: The Lyman & Merrie Wood Museum of Springfield History maintains a library of historical records of area births, deaths, marriages, property transfers and city directories, as well as a broader collection genealogy materials for the U.S. and Canada.

Any individual seeking to do geneological research is urged to contact the City Clerk's Office in advance for an appointment.  (413) 787-6561

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Page last updated:  Wednesday, November 17, 2021 02:33 pm